Osborn Kelleher posted an update 6 months, 2 weeks ago
A recently available survey conducted by a leading provider of event safes asked UK based event managers that which was their preferred tool for managing and planning their events. The most common tool certainly was event management software with 67% from the votes. Coming second and third were spreadsheets and ‘other’ respectively.
Spreadsheets certainly are a tried and tested means of managing events – they’re able to track budgets, monitor resources and is an effective way of making and managing lists. The main benefit of spreadsheets as a possible event management tool will be the affordable connected with them. The majority of event managers get access to spreadsheets and they are generally a widely accepted document format.
However, there are a large number of drawbacks if event managers choose to use spreadsheets for their top level management tool. Common issues include:
Poor efficiency: Using spreadsheets is very little very effective technique of managing each of the aspects of a celebration. Chances are that event managers will probably be using many different spreadsheets, with a large number of tabs, holding a lot of data. Managing pretty much everything data within spreadsheets may be confusing for an outsider, and time-consuming for all those users.
Lost data: Spreadsheets are merely as safe because server/system they sit down on. If they’re maintained on some type of computer hard disk, you will find there’s risk that every the info will be lost contrary happens to that computer or laptop. Spreadsheets can also be prone to freezing/stalling and unless the big event manager is acquainted with saving on consistently, there exists a high-risk that data and work will probably be lost.
Trouble keeping data current: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the opposite event mangers the spreadsheet has changed. If event managers have a copy with the master spreadsheet and work on that, the proprietor soon becomes outdated. There are also issues when more than one event manger must connect to the spreadsheet concurrently. Just one editable copy may be opened, causing the others to get ‘read only’ – detaching the capability to make updates.
Tough to create reports to determine success: An integral a part of event management will be the capacity to analyse event success. It is important to get the ability to understand what constitutes a particular event successful and what must be measured as a way to analyse event performance. Using spreadsheets makes video struggle. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting in the data is an extremely complicated and time consuming task. It is extremely a fact of life that after using spreadsheets, the game of measuring event performance is forgotten or dismissed.
Lack of management information: Similarly to the difficulty in creating reports to analyse performance, gleam not enough management information overall. For businesses organising many events annually it’s important to be capable of have a clear picture of those events all together; understanding delegate numbers, budgets and other KPI’s across all events might help shape event strategy in the future.
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